Sardis Springs Baptist Church

18310 AL Highway 251

Athens, AL 35613

 

JOB OPENING:

Associate Church Secretary

 

WORK SCHEDULE:

26 hours per week, Monday-Thursday.

 

This would be a perfect position for someone who needs occasional flexibility for children's school events, doctor appointments, etc. 

​

There is potential for this position to transition to full-time in the future. We would love to find a candidate who may be willing to take on the primary church secretary role in the future.

​

FINANCIAL INFORMATION:

$16-$18/hour depending on experience and qualifications.

 

Send resume or any questions to ssbcathenssecretary@gmail.com

​

For more information, contact Associate Pastor Charles Dean at 256-232-2056​

​

JOB DESCRIPTION:

Associate Church Secretary. The Associate Church Secretary is a part-time hourly member of the Church staff under the general supervision of the Personnel Committee and the direct supervision of the Associate Pastor. The Associate Secretary will assist the Church Secretary in performing the assigned duties, and should be prepared to perform all the listed duties in the absence of the Church Secretary.

 

Qualifications

• High school diploma or equivalent

• Prior experience preferred

• Love for the Lord and a willingness to support the ministries of Our Church.

• Ability to work independently and as part of a team

• Strong attention to detail

• Good communication skills

• Proficient in Microsoft Office—especially Word and Publisher

• Enthusiasm for the work and a desire to serve

• Ability to get along well with people of many varied personalities

 Duties

• To become cross-trained to perform all the listed duties of the Church Secretary

• To assist the Church Secretary in performing the listed duties

• To act as receptionist, and maintain a clean and attractive reception area; to ensure that the office kitchen and refreshment area are clean and well-stocked

• To keep office supplies stocked and organized

• To take on primary responsibility for specific assigned tasks of the Church Secretary

  • To provide administrative assistance for the Pastor and Ministerial Staff as requested

  • To receive calls and visitors

  • To receive and distribute mail

  • To check phone messages daily and distribute information to the appropriate personnel

  • To prepare bulletins, prayer lists, and other materials and publications as assigned

  • To maintain the church calendar, including reservations for church facilities and vehicles

  • To maintain an accurate and up-to-date record of church and organizational membership and attendance

• To print, and distribute the weekly Worship Bulletin and the biweekly Church Prayer List, ensuring that all information is complete, correct, and current; to submit the Bulletin and Prayer List to the Associate Pastor for approval before publication

• To be responsible for online publication of the weekly bulletin, monthly newsletter, and other periodic announcements

• To assist with the monthly publication and mailing of the church newsletter

• To perform other duties as assigned

​​

The Associate Secretary will be cross-trained to perform all of the administrative assistant duties alongside our current full-time secretary. That job description is provided below for your information.

​

CHURCH SECRETARY JOB DESCRIPTION:

​

Church Secretary. The Church Secretary is a full-time hourly member of the Church staff under the general supervision of the Personnel Committee and the direct supervision of the Associate Pastor.

 

Qualifications

• High school diploma or equivalent

• Prior experience preferred

• Love for the Lord and a willingness to support the ministries of Our Church.

• Ability to work independently and as part of a team

• Strong attention to detail

• Good communication skills

• Proficient in Microsoft Office—especially Word and Publisher.

• Enthusiasm for the work and a desire to serve

• Ability to get along well with people of many varied personalities

Duties

• To provide administrative assistance for the Pastor and Ministerial Staff

• To receive calls and visitors.

• To receive and distribute mail

• To check phone messages daily and distribute information to the appropriate personnel

• To prepare bulletins, newsletters, prayer lists, and other material for the pastor, organizations/classes, committees, etc.

• To maintain the church calendar, including reservations for church facilities and vehicles

• To order and maintain supplies for the church office and organizations

• To order and help distribute literature for Sunday School, Christian education ministries, and other church organizations

• To copy reports and church materials for classes, committees and church organizations

• To maintain an accurate and up-to-date record of church and organizational membership and attendance

• To serve on the Church Council and the Budget and Finance Committee.

• To be responsible for the financial bookkeeping including writing checks and paying bills in accordance with the voucher system

• To maintain a balanced ledger and checkbook

• To prepare a monthly financial report, monthly tax deposits, year-end financial report, quarterly tax forms, W-2s, and other employment documents for all employees.

• To assist the Treasurer with counting offerings and preparing deposits. 

• To post deposits and online contributions to the computer at least weekly

• To post individual contributions into the computer, and prepare year-end reports

• To maintain records and send acknowledgments for memorial/honorary contributions

• To provide weekly reports to the Associate Pastor and Church Treasurer regarding the financial status of the church

• To assist the Moderator and Clerk in preparation of business meeting materials

• To maintain communication with church staff, leaders, committees, and organizations

• To prepare and distribute correspondence to visitors and members as needed.

• To perform other duties as assigned